Cybersecurity, Privacy Awareness and Research Security courses

You will receive an enrolment email with a link to your “My Learning” page in Enterprise Learning. From there, you can find all your courses. Alternatively, learn how to search for your courses manually.

We recommend using the following browsers: Edge, Chrome, or Safari.

Please do not use Firefox.

Yes. Training is required annually, with new courses launched each October that may vary to reflect current cybersecurity, privacy and research security topics. This year’s training includes updated information to equip all faculty and staff with tools to address new and emerging cybersecurity threats, as well as updated privacy requirements under POPA to better protect themselves, their work and the University’s information.

Yes. You can complete the required courses at your convenience within the 45-day completion window and can exit and resume a course at any time. 

When you relaunch a course in Enterprise Learning, a pop-up will give you the option to resume where you left off; make sure pop-ups are enabled for Enterprise Learning to use this feature. Learn how to search for your courses. or learn how to allow pop-ups for Enterprise Learning.

Completion time may vary by learner, but each course takes approximately 15 to 25 minutes.

Possibly. To manage system load effectively, registration emails are sent in batches over a one-week period. If you haven’t received your registration email on Oct. 1, please allow some time for it to arrive.

No, previously completed courses do not count as credit for new courses.

All UCalgary faculty and staff are required to take privacy and cybersecurity training offered by the university as these courses provide UCalgary specific details. 

The Enterprise Learning system will automatically record your completion status of the courses.

All new hires must complete the foundational set of required training: Cybersecurity, Privacy and Research Security (when applicable).

Yes, graduate assistants are required to complete the training.

This initiative is focused on UCalgary faculty and staff and there is no requirement for contractors or general associates to complete the training at this time.

The National Security Guidelines on Research Partnerships require that individuals applying for Tri-Agency (CIHR, NSERC and SSHRC) or CFI grant programs involving one or more private sector partner include a risk mitigation plan as part of their funding application. Completing research security training is a risk mitigation measure and a necessary component of your grant application to be considered for federal funding.

Yes. Research Security is launching a new course this year: Sanctions. If you are a faculty or staff member who performs or supports research, you are required to complete this course, even if you have completed previous research security training.

If your question has not been answered above, please reach out to Research Security, Ethics & Compliance at researchsecurity@ucalgary.ca.

Staff working in a research support capacity are essential to the security and success of the broader research enterprise. This training will help staff identify risks and support research security compliance requirements.

The required training provides researchers with information on potential risks to their research and knowledge of basic steps they can take to protect against these risks. It is in your own best interest and the interest of the broader academic community that you gain an understanding of why you should safeguard your research and how you can take practical steps to do so.

When your direct reports are enrolled in these courses, you will get an email with an attached spreadsheet. This spreadsheet will provide you with a summary of all your direct reports enrolled on a given day, and what courses they are enrolled in. You may also get reminder emails with a spreadsheet attached summarizing who has yet to complete their training.  

The ELM system assigns the required training to individuals by their job code. It is possible that the ELM system did not auto-enrol the individual into the training because the individual is not required to complete the training. If you’ve checked the up-to-date list of your direct reports under “Team Learning” in “Manager Self Service” on ELM and there is incorrect or missing information, please contact UService for assistance.

Within ELM: There are some cases where an individual is no longer with the university, but still appears to be active in ELM. This issue is being addressed, but it will take some time to update the system. In these cases, you should contact UService to confirm the employee does not have an active job record. If there is no active job record, they can ignore any reminders they receive about training for this individual. If there is an active job record, you may wish to consider submitting termination forms for the individual. 

Incorrect reports-to-managers/department information: Managers with incorrect reports-to or department information should contact UService for assistance. 

You can find an up-to-date list of your reports and their course completion status by logging into learning.my.ucalgary.ca.

Under Manager Self Service, go to Team Learning to view a list of your direct reports, which courses they are enrolled in and the course completion status. A status of “Enrolled” means they have not yet started the course. “In-Progress” indicates that they have begun, but not yet completed the course, and “Completed” means they have met all the course’s requirements and are done.

To find the course due date for your direct report, click on the course title beside their name and, on the next screen, click “Search” without changing anything. You will then see the due date near the bottom of the page, under the “Class Syllabus” heading.

For more information, please review “View your team’s learning.”

• Communicate clearly and early: set expectations around the training requirements, deadlines, and importance. 
• Prioritize learning: ensure that direct reports have sufficient time to complete the training during regular working hours.  
• Integrate into daily work: help staff understand how the training relates to their specific roles and responsibilities. 
• Monitor progress and offer support: keep on top of the notification emails about direct reports who have not completed training. Remind staff about the required training during team meetings and offer 1:1 encouragement, if needed.

The Enterprise Learning system will automatically record completion status of the courses.  

At the request of the SLT member, reporting about completion status of individuals within a department ID can be generated.

Deans, department heads, and reports-to-managers are responsible for ensuring that the faculty and staff who report to them complete this process. 

As a first step, you should arrange a 1:1 discussion with the faculty/staff member to determine the root of the refusal. If a solution is not identified and escalation is required, you should engage your HR Partner for advice and support.  

Faculty and staff are not required to complete the training while on leave. They should complete the training when they have returned to work. 

Auto-enrolment emails will still be sent during their leave, and managers will continue to receive automatic notifications for faculty/staff on leave. Unfortunately, this is a system limitation that cannot be adjusted. Please disregard the automatic notifications for any faculty/staff currently on leave.